How a Construction Project Manager should start his day!

6 Things Every Construction Manager Should Do Before He Arrives On The Site in the Morning

A construction project manager occupies a very big position with big responsibilities. Their days are usually busy and the whole project, including those working for the project, depending on his sound decisions. A wrong decision can lead to the project being canceled, started over, or closed indefinitely.

1. Work Out
2. Reviewing the previous day’s work
3. Communicating with Stakeholders
4. Schedule day’s tasks
5. Analyze Departments
6. Check Resources

That is why it is important that whoever occupies this position to have a wide range of skills learned and experience gained over a course of years managing projects. The most productive part of the day has been proven to be the morning because that is the time a human’s brain has been rebooted and is open to new ideas. Getting your day in order starts from morning activities which can help get various managers in the right frame of mind. There are a few things successful project managers do at the start of their day which every other project manager should follow. Let’s have a look at them!

1. Work Out

You should develop a workout routine for your mornings as they help relieve your body of the previous day’s tiredness. A 30-minute work out in the morning can stabilize your mood which is an essential thing for construction managers and help you become more alert for the tasks ahead.
A construction manager needs to make sure that resources are updated, ensure employees are in optimal condition to work, etc. A small slight can be very costly which is why an alert mind can lead to better management.
You should work out before showering or taking breakfast to have your body perform at an optimal level. A 30 minutes workout is perfect if you have less time to spare in the mornings.

2. Reviewing the previous day’s work

Regardless of how busy the day ahead is, successful project managers take time to go through the previous day’s work. They review every aspect of the project to see if the project is moving forward as expected or it is stalling.
The idea behind this is to be organized and up to date. A daily performance review allows the managers to be on top of everything and this process gives them humble time to think through plans and strategies before getting to the construction site.

3. Communicating with Stakeholders

In the morning, most project stakeholders are not extremely busy and this is a good time to update them on the progress of the project. You can phone clients and have small talk. This is also the perfect time to read and write emails because you will not get time to do all this once you get at the site. Some managers use project management software that allows them to reduce the time it takes to communicate with other relevant parties. They improve their day by smoothing the communication flow with everyone. Therefore, you should make sure you have zero pending unread messages before leaving for work.

4. Schedule day’s tasks

An organized manager knows the ins and outs of every project under his belt which then makes for better scheduling and task allocation. Therefore, before you start a project, create an overall schedule that will serve as your timeline for the project. You also need to schedule daily tasks that you will achieve. Set tasks for your team as well and you will have an easy time at the site

5. Analyze Departments

At a construction site, each department handles a different task and their collective efforts are what leads to successful project completion. You need to monitor and analyze the workings of each department which will tell you if they are being productive or not. You can draw new strategies to motivate dragging departments by assigning them more responsibilities or re-assigning some responsibilities from the overwhelmed department of your workforce.

6. Check Resources

You do not want to be caught off guard when resources get depleted take some time to analyze how the resource has been used the previous day to avoid having to strain your budget. Daily analysis is much better than a scheduled analysis because you are in a position to act fast. For instance, if a certain department is overusing resources, you can reassign some of the resources to other departments facing shortages.
With the latest technological developments, savvy managers use project management software. that allow for resource management. The manager is better able to monitor the usage of resources and there are transparency and accountability for every project which is the most important thing to end clients of the manager.
Therefore get a project management software that answers to your needs specifically.

How To Achieve All These Tasks In The Morning

The morning time is important because this is the only time during the workday that you get to sit down with your family and bond. Utilizing this time is crucial and there are some project managers who are so busy that they lack time to even communicate with their families. If you are still managing projects the paperwork etc., you will have to choose between family and work in the morning.
In the beginning, this whole list might seem a bit unrealistic and intimidating but all of this can be achieved. The old ways of doing things have been optimized. Hence, budgeting, resource allocation, and various other tasks are not manual any more.

As mentioned before, most construction project managers have adopted digital platforms to help centralize the whole project management process. With project management tools, you are able to do everything from a central point. If you have a cloud-based web solution, you will be able to send emails, write memos, monitor and analyze data, allocate resources, set duties, update clients and communicate to all departments all from your computer or mobile phone.
Project management solutions are the secret used by successful project managers in the construction industry. If you are looking for a solution to unload the busy schedule you face once you get to the site, project management solution is the answer. You can offload most of the work that doesn’t require labour in the morning while at home.

Project management solutions are the secret used by successful project managers in the construction industry. If you are looking for a solution to unload the busy schedule you face once you get to the site, project management solution is the answer. You can offload most of the work that doesn’t require labour in the morning while at home.

ABOUT THE AUTHOR:
Shaneel is a content marketing assistant at GenieBelt.